Logistics

ACCOMMODATION MANAGEMENT

It’s among the key aspects of your event : the hotel location, its distance from the event venue, its capacity to accomodate as many of your attendees as possible, its quality and cost ratio… Before major congresses, we book the best rooms in advance, but we also provide a customized research service :

We do an hotel evaluation based on a set of requirements
You choose out of our tailor made selection
We purchase the block rooms
We manage the rooming lists and communications with the hotel

RESTAURANT BOOKING

You may need to organize small dinners: for your team, for sales each inviting their customers, for a couple of VIPs… You want to make sure the restaurants are at the right standard for your guests. We provide a restaurant booking service:

We do a restaurant evaluation based on a set of requirements
You choose out of our tailor made selection
We book it for you
Your team members arrive at the location and pay on site
We charge a restaurant booking fee

TRANSFERS

Keeping your group of attendees together, making the experience seemingless can be done with a great organization : a hostess with signage guiding your guest to the parking and coming along to guide them at the entrance of the venue, bus at your disposal waiting for the event to be over, and why not use this logistical aspect to create more visibility by branding your vehicle ?

Your VIPs can’t afford to waste time. Their schedules are tight, they need a car disposal  service: one driver who knows the schedule, speaks english, knows the city. Key decision makers may need to come quickly from the airport to your event, a single transfer without queuing in the taxi lines ensures their time is optimized.

Hostess holding a sign to guide audience towards their exclusive venue in Eze Village during DTW

STAFF

Be it for security (at your booth at night or at your event), for guiding your guests to the vehicle or to the event venue, the right staff is necessary and we select them for you. We interview each candidate, we ensure they are the right fit : perfect English, smile, can do attitude.

GUEST REGISTRATION MANAGEMENT

We provide a guest registration management service to make it easy to provide information, collect registration and scan them at the entrance to avoid the horrible paper excel lists:
Invitation emails
Website creation including forms for registrations and information for your guests
Reports on your registered attendees
QR code confirmation
SMS reminder before the event
Scan upon arrival
Post event report including no-shows for a follow-up
Upload of pictures of the event for your guests to access them easily