Privacy Policy

Last updated: January 2026

1. Who we are

FUTURING SARL 35 rue Dr Calmette, 06400 Cannes, France

FUTURING SARL (“Futuring”, “we”, “us”, “our”) is a B2B event and experiential marketing agency operating primarily in Europe. For any question related to personal data protection, you may contact us at:

📧 dataprotection@futuring.eu

Data Protection Officer (DPO): Anne Chevalier

2. Scope of this Privacy Policy

This Privacy Policy applies to personal data processed by Futuring in the context of:

  • Website visits
  • Business contacts, prospects and clients
  • Professional partners and suppliers
  • Job applicants contacting us by email

When Futuring processes personal data on behalf of its clients for the organization of events, Futuring acts as a data processor, while the client remains the data controller. Such processing is governed by contractual data protection commitments.

3. Personal data we collect

Depending on your interaction with us, we may collect the following personal data:

  • Identification data (name, first name)
  • Professional contact details (company, job title, professional email address, phone number)
  • Commercial and contractual information
  • Email communications
  • Recruitment data (CV, cover letter, application emails)
  • Technical data related to website usage (IP address, browser type, pages visited)

Futuring does not directly collect event participant data for its clients’ events unless explicitly instructed by the client.

4. Purposes of processing

Personal data is processed for the following purposes:

  • Responding to inquiries and managing business relationships
  • Commercial prospecting and marketing communications
  • Contract management and service delivery
  • Recruitment and candidate management
  • Website analytics and improvement
  • Compliance with legal and regulatory obligations

5. Legal bases for processing

Processing is carried out on the basis of:

  • Your consent (marketing communications, cookies)
  • Performance of a contract or pre-contractual measures
  • Compliance with legal obligations
  • Futuring’s legitimate interests (business development, service improvement)

6. Data retention

Personal data is retained only for the duration necessary for the purposes for which it is processed:

  • Prospect data: up to 3 years after the last contact
  • Client data: for the duration of the contractual relationship, then archived in accordance with legal and accounting obligations
  • Recruitment data: up to 2 years after the last contact, unless the candidate requests deletion
  • Event-related data processed on behalf of clients: deleted within 15 months after the event or earlier upon client instruction

7. Data recipients

Personal data may be accessed by:

  • Authorized Futuring employees
  • Trusted service providers acting as data processors (CRM, emailing, hosting, IT tools)
  • Public authorities, where legally required

Our main service providers include:

  • Salesforce (CRM)
  • Brevo (emailing and marketing communications)

8. Data transfers outside the European Union

Personal data is hosted within the European Union.

Some service providers may be subject to non-EU legislation. Where applicable, appropriate safeguards are implemented in accordance with GDPR requirements.

9. Data security

Futuring implements appropriate technical and organizational measures to protect personal data, including:

  • Restricted access to personal data
  • Confidentiality commitments for staff and partners
  • Secure hosting environments
  • Procedures for incident detection and management

10. Your rights

In accordance with applicable data protection regulations, you have the right to:

  • Access your personal data
  • Rectify inaccurate or incomplete data
  • Request erasure of your data
  • Restrict or object to processing
  • Request data portability
  • Withdraw your consent at any time
  • Lodge a complaint with the French supervisory authority (CNIL)

How to exercise your rights:

You may exercise your rights by contacting us at:

📧 dataprotection@futuring.eu

We may request proof of identity where necessary and will respond within the legally required timeframe.

11. Cookies and tracking technologies

Our website uses cookies, including analytics cookies (Google Analytics 4), subject to your consent.

You can accept, refuse or customize cookies at any time via our cookie banner. Analytics cookies are disabled by default until consent is given.

For more information, please refer to our Cookie Policy.

12. Changes to this Privacy Policy

This Privacy Policy may be updated at any time. The latest version will always be available on our website.